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Top 6 Online Appointment Schedulers

Online meeting scheduling tools accommodate useful, efficient, and profitable solutions for consulting and professional service companies.  They allow them to manage their customer, vendor, and prospect communications.

Out of the hundreds of tools that seem to whiz through my social streams and inbox, these are the tools I know I’m going to use the most this year. 

This article lists 6 of the top 6 online appointment schedulers available that provide online appointment scheduling, accompanied by some real-life examples. 

1. ScheduleOnce

ScheduleOnce is a powerful and easy-to-use meeting and appointment scheduling software that runs well with private calendars to promote competitiveness, boost customer fulfillment and save time. Whether you are organizing group meetings or interviews for yourself or accepting bookings in your enterprise, ScheduleOnce can adjust and calibrate to your needs. ScheduleOnce offers a broad range of affordable plans and also provides a free plan that anyone can use. 

Critique for ScheduleOnce originates mostly from users noting feature limitations. No (public) issues with the customer service, account management, nor software functionality exist. 

2. Calendly

Calendly is another application that relies solely on Google. Signing requires an active Google account and Calendly syncs also with Google's Calendar. Once an invitee has accepted a meeting request, it will add the session to your guest’s Google, iCloud, or Outlook calendar immediately

Calendly saves session types, so you can easily duplicate weekly or monthly appointments, keeping your preferences for length of the meeting and open time-slots intact without modifying your default settings for your new appointments. While Calendly works excellently for scheduling a meeting with individuals or organization members, its custom events links work ideal for distributing events with clients and customers, too. 

3. Timetrade

TimeTrade is one of the most honest scheduling platforms on the market. It doesn’t ask for much data about you, your users, or your appointments, and there aren’t many actions to take through to setup. While it's not the most charming or most flexible software, TimeTrade is astonishingly easy to use. 

Much of the frustration that comes forth in customer feedback had to do with TimeTrade’s primary setup as a scheduler with individual links for each kind of one-on-one meeting a user creates. 

4. YouCanBook.Me

The amount of settings available in the free version is quite astonishing, almost too much functionality if you can live with a “Powered for FREE by YouCanBook.Me  button at the bottom of your page, there is no need to upgrade to a paid package. The initial task you’ll need to carry out is to link your Google account. 

Sometimes the interface is not perfect, but I can live with that. They could make integrations a bit easier. The default templates on the free account are not attractive. Most are also utterly useless with regards to functionality and layout. To get even the least bit of customization, you need a paid plan. 

5. Acuity 

Acuity Scheduling is a compelling online meeting scheduling application that enables your customers and workers to schedule appointments and meetings. Up to 12 staff employees can log in and use the group calendar to enable all to see who is free and to work around each other's agenda. The program is easy and instinctive to use for both staff and clients. 

Acuity does have an extremely limited CRM (Customer Relationship Management). Exceeding a basic client list, meeting verification email, and text/email reminders, Acuity provides no relationship with or significant insight into your business’ clientele. Acuity suggests strengthening its use with an outside party. 

6. Appointy 

Appointy is incredibly easy to use, even for one new to meeting booking applications or afraid of being flooded by the software’s multiple functions. Anyone who's familiar with Google Calendar or other Google apps will have an exceptionally easy time understanding how to maintain the application, with its clickable calendar and comparable layout. 

Appointy has various grammatical and connection issues. While these are insignificant within the GUI itself, there are multiple times when it can make communication complex, especially when communicating with the team and communicating technical issues. At times, it can even make using the documentation harder than it needs to be.

Now that you have the right tool, you need the right team behind you to support your business. At Virtually Empowered,  Your Virtual Assistant will help you to set up your calendar and find the fit that best meets the needs of your business.

 

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7 Tips to Organize Your Inbox

When using your email appropriately, it can be an incredibly useful tool of communication.

We may feel a bit overwhelmed by the volume of mail that we receive and need to answer. Nevertheless, there are several ways to organize your inbox so that you're more productive. Let's explore strategies for doing so, so that you can get on with the real work at hand:

 

1. Don't be afraid to delete

Take action on every email you read. Don't save it or move it into a folder to deal with at a later time. If you're unable to take immediate action on your mail, have someone else take care of it and delete it. You don't need to respond to every email, and there is no reason to save it for later. 

2. Setup rules, filters, or labels

All updated email software and online email services have rules, filters, or some form of labeling system that enables you to transfer and otherwise organize all incoming email. Use these options to organize and prioritize your email and get to what's most urgent first.

3. Automatic replies, FAQs, and canned responses

Have you ever used the same response repeatedly? If you have, please try building a list of your most common responses that you can easily copy and paste. Copy-pasting your replies will save you at least 5 minutes per email response, depending on the depth of the support needed.

4. Keep it simple

People over complicate things many times with regards to their email by creating scores of folders to help them organize their emails. They every so often forget to keep their email organization simple. If there's no way of getting around your need for creating folders for storing emails, then use the rules to separate your messages into the folders. Folders can save hundreds of hours you may be spending thinking about and organizing each of the e-mails you receive. 

5. Unsubscribe from mailing lists

Although you set a goal for subscribing to the various newsletters or other email lists, these are more of a huge distraction to you than you would like to admit. It's junk in its purest form. Unsubscribe from any lists that you have not frequently been reading. 

6. It's your email, not your calendar or to-do list

A person’s inbox, for both personal and business use, is full because they are treating it as if it's a calendar or to-do list. Your email is not intended for this. Use a separate application or use text document to save the list of tasks you need to carry out or that keep track of your calendar of events. 

7. Use groups

Should you email the same people frequently, set up a group or email alias. It's called a Distribution List in Outlook, for instance. This will not only save you time, but you'll also set yourself up for easy deleting tactics.

If you find that none of this helps, or you simply do not have the time to do it and still are dealing with mountains of emails, your Virtual Assistant at  Virtually Empowered will waive their magic wand and take care of it all for you and more!

 

 

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