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Time Management

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Keep Your Passwords Organized & Safe

Many clients come to me when managing their projects, with forgotten passwords, passwords in a notebook, passwords saved on a computer, or everything is exactly the same. 


Red Flag! 

I cringe when I hear this when I think about what could happen to them should their information get into the wrong hands! Afterall, this is the livelihood of their business, and what if they got into the wrong hands? 

I hear so many nightmare stories not only of someone having their passwords compromised, website hacked, and even bank accounts compromised.

In the high technology that we are surrounded with, it is far too easy to have them compromised, and undoing this process I do not wish on my worst enemy. 

Then let's talk about the time wasted while you are looking for that secret piece of paper that you kept in a safe place! (How is that working out for you?)

My solution which I recommend to clients when they want to keep everything safe and secure and remember 1 simple password is Lastpass. 

Not only will you have ALL of your passwords in 1 place (happy dance) you can securely share them with team members, your accountant and others who may need access. You can restrict the access when the other part no longer needs it. AND one more bonus, when you change your password and update the new one in the software, it automatically changes it with whomever you granted access.

It is a WIN WIN for everyone! 

As for myself as the owner of multiple businesses and also managing sensitive client information, I do not know where I would be without it. Lastpass is so easy to use and very secure! 

For more information on how this works, CLICK HERE. 

Be sure to let me know what you think and how you like it! 

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6 Tools Guaranteed to Stop Procrastination & Overwhelm

Are you feeling overwhelmed and not sure what to do next?

Forgetting important dates or appointments? 

Most of the tasks business owners procrastinate on aren’t difficult to do at all. We have the talent and skills to accomplish them. We just avoid doing them for one reason or another. When you commit to doing them, you complete them without any complaints. When you commit, you're focused. Your decisions drive you, and you know what you need to do to make it happen, and you just do it.

It’s remarkable how many tasks we procrastinate on that we could get done in a small amount of time.

These 6 tools will surely help you stop procrastinating:

1. Focus booster

As cliche as that sounds, it does precisely what the name implies. This app uses the principles of the infamous Pomodoro method for those who feel submerged by daily tasks. It was specifically created to improve your focus and eliminate any anxiety you might have with time.

2. Remember The Milk

RTM provides you with all the functionality you’d need, with regards to helping you to stop procrastinating on finishing the job.

This tool is available as a web-based software, but you can also access it through various mobile devices running on iOS, Android, or BlackBerry’s operating system. Besides that, you can also integrate it with several different online services such as your Gmail accounts, Google Calendar, MS Outlook, Evernote, or even Twitter. Many don't know this, but yes, you can add tasks via your Twitter account(s).

3. MyLifeOrganized (MLO)

If you are having difficulty managing all your business and personal plans, then MLO is the way to go. MLO helps you organize your to-do lists and plan your (life's) goals. This task management system helps you target what you should be focusing on to achieve your objectives. It creates to-do lists automatically for you, with actions according to priority for your urgent attention. This automation allows you to track your progress methodically.

4. Toggl

Toggl is a tool the helps you track the time you spend on projects. Toggl is an excellent alternative to time-sheets which allows you to track time spent on various projects. Stopping procrastination starts with being clear on exactly how much time you spend on your tasks and analyze your management.

Here is an excellent explanation of HOW to use Toggl, step by step

5. Mind42

Mindmapping is a great technique used to prevent procrastination.  Mind42 is one of the best free mindmapping apps out there. Mind42 helps you get more organized by helping you organize your ideas,  thereby attaining clarity on the tasks at hand.

6. Focus at will

Increase your attention span.  This incredible app gets in your head (so to speak) and uses music to boost your productivity, which is anti-procrastination. Increasing your attention span by up to 400% is possible!

If you're not using one of the hundreds of apps and tools out there, you're missing out on the opportunity to stop procrastinating. With so many of these tools to choose from, how do you know which ones to download and use? This, of course, depends on your needs.

What are you procrastinating on? Do you think any of these tools can help you stop 

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Top 6 Online Appointment Schedulers

Online meeting scheduling tools accommodate useful, efficient, and profitable solutions for consulting and professional service companies.  They allow them to manage their customer, vendor, and prospect communications.

Out of the hundreds of tools that seem to whiz through my social streams and inbox, these are the tools I know I’m going to use the most this year. 

This article lists 6 of the top 6 online appointment schedulers available that provide online appointment scheduling, accompanied by some real-life examples. 

1. ScheduleOnce

ScheduleOnce is a powerful and easy-to-use meeting and appointment scheduling software that runs well with private calendars to promote competitiveness, boost customer fulfillment and save time. Whether you are organizing group meetings or interviews for yourself or accepting bookings in your enterprise, ScheduleOnce can adjust and calibrate to your needs. ScheduleOnce offers a broad range of affordable plans and also provides a free plan that anyone can use. 

Critique for ScheduleOnce originates mostly from users noting feature limitations. No (public) issues with the customer service, account management, nor software functionality exist. 

2. Calendly

Calendly is another application that relies solely on Google. Signing requires an active Google account and Calendly syncs also with Google's Calendar. Once an invitee has accepted a meeting request, it will add the session to your guest’s Google, iCloud, or Outlook calendar immediately

Calendly saves session types, so you can easily duplicate weekly or monthly appointments, keeping your preferences for length of the meeting and open time-slots intact without modifying your default settings for your new appointments. While Calendly works excellently for scheduling a meeting with individuals or organization members, its custom events links work ideal for distributing events with clients and customers, too. 

3. Timetrade

TimeTrade is one of the most honest scheduling platforms on the market. It doesn’t ask for much data about you, your users, or your appointments, and there aren’t many actions to take through to setup. While it's not the most charming or most flexible software, TimeTrade is astonishingly easy to use. 

Much of the frustration that comes forth in customer feedback had to do with TimeTrade’s primary setup as a scheduler with individual links for each kind of one-on-one meeting a user creates. 

4. YouCanBook.Me

The amount of settings available in the free version is quite astonishing, almost too much functionality if you can live with a “Powered for FREE by YouCanBook.Me  button at the bottom of your page, there is no need to upgrade to a paid package. The initial task you’ll need to carry out is to link your Google account. 

Sometimes the interface is not perfect, but I can live with that. They could make integrations a bit easier. The default templates on the free account are not attractive. Most are also utterly useless with regards to functionality and layout. To get even the least bit of customization, you need a paid plan. 

5. Acuity 

Acuity Scheduling is a compelling online meeting scheduling application that enables your customers and workers to schedule appointments and meetings. Up to 12 staff employees can log in and use the group calendar to enable all to see who is free and to work around each other's agenda. The program is easy and instinctive to use for both staff and clients. 

Acuity does have an extremely limited CRM (Customer Relationship Management). Exceeding a basic client list, meeting verification email, and text/email reminders, Acuity provides no relationship with or significant insight into your business’ clientele. Acuity suggests strengthening its use with an outside party. 

6. Appointy 

Appointy is incredibly easy to use, even for one new to meeting booking applications or afraid of being flooded by the software’s multiple functions. Anyone who's familiar with Google Calendar or other Google apps will have an exceptionally easy time understanding how to maintain the application, with its clickable calendar and comparable layout. 

Appointy has various grammatical and connection issues. While these are insignificant within the GUI itself, there are multiple times when it can make communication complex, especially when communicating with the team and communicating technical issues. At times, it can even make using the documentation harder than it needs to be.

Now that you have the right tool, you need the right team behind you to support your business. At Virtually Empowered,  Your Virtual Assistant will help you to set up your calendar and find the fit that best meets the needs of your business.

 

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